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How to use Quick analysis in Excel

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Quick analysis is a new feature in Excel 2013.  Quick analysis looks at the data you have selected and offers you various options to analyze and summarize the data. Once you get used to using it, you will wonder what you did before! Check out our easy steps to Quick analysis below…

There are five main types of analysis and within each type you will be offered more options.


Figure 234-various quick analysis options

The main types of analysis are:

Formatting – here you can find various conditional formats – Excel will guess which are best suited to the data selected

Charts – A selection of charts will be suggested

Totals – Various calculations

Tables – A selection of tables will be found here

Spark lines – Excel will offer you spark lines to be added to adjacent cells

Quick analysis Formatting



Figure 235- format data quickly

  1. Click the Quick Analysis Smart Tag
  2. Click on Formatting
  3. Choose from the formats offered – Excel will preview the chosen format on the selected data so you can flip between them before making a decision

Quick analysis totals

With the totals quick analysis you are offered a selection of functions that can be performed on the data. Choose whether to add them underneath the data or in a column to the right


Figure 236- quick summaries

  1. Select the data
  2. Click the Quick Analysis Smart Tag
  3. Click on Totals
  4. Choose the type of total you want to add – Here I selected a Sum note that Excel added a total row to the data with the word Sum and also added the formula to the data

Quick analysis Charts


Figure 237- charts are offered too

  1. Select the data
  2. Click on the Quick Analysis Smart Tag
  3. Click on Charts
  4. Hover over the different charts to see a preview of how they will look – to select one click on it
  5. The chart is then placed on the spreadsheet – see below


Figure 238- chart

Quick analysis Tables

Instead of selecting the data and choosing Format as Table from the Home Ribbon you can use quick analysis to get a standard table or a quick pivot table


Figure 239- quick tables

  1. Select the data
  2. Click the Quick Analysis Smart Tag
  3. Click on Tables
  4. Click Table and a preview will be placed over the data – click to insert

If you choose Blank Pivot Table, you will find a new blank pivot table inserted on a new worksheet ready for you to build

We hope you found this article helpful and learned something new.  Don’t forget to share it with your friends or colleagues if you think they could benefit from this article. You might also want to check out other Excel blogs such as “How to manipulate illustrations in Excel”, “Remarkable features of the quick access toolbar in Excel 2013” or “How to make Excel files compatible with older MS Office versions” and “How to use the IF Function in Excel“.

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